Schedule the squad. They confirm with one tap.
A group chat is not attendance.
Planify is sports team scheduling and attendance software for clubs and academies. Coaches set training and match days. Sports Squad Rostering sends official WhatsApp Business messages so each player or staff member confirms that session with one tap. Attendance Tracking shows the confirmed squad before you leave for the pitch. No player app.
Key Takeaways
- A poll in the group chat is not Attendance Tracking.
- Confirm individuals for training and for match day, separately.
- Cover is for an open position, not a reshuffle of people who already said yes.
- Live numbers: about 21 members, 64% confirmation.
Why groups fail: where WhatsApp group scheduling breaks.
Why sports attendance still fails
Players see the message, mean to reply, then assume the coach knows. You arrive without a count. Match-day roles get guessed. A group message creates no individual yes.
The Planify way
Individual confirmations. A live squad view before every session.
WhatsApp confirmations for every player and staff member
Each squad member gets session type, date, time, and location, plus confirm or decline. If they have WhatsApp, they can answer. No player download.
Attendance methods compared
See who confirmed, declined, or is still pending — by name — before you leave the house.
| Method | Individual confirm | App for the team |
|---|---|---|
| Group message | No | No |
| Chat poll | Weak | No |
| Phone round | Yes, slow | No |
| Planify | Yes | No |
How it works
Three steps. No onboarding for players.
Step 1 — You build the session or match
Squad roster, positions, date, time, location. Training and matches are separate events. Recurring training reuses last week’s structure.
Step 2 — Planify messages the squad
Personalized WhatsApp Scheduling messages with a confirm or decline button. Sent on the club timezone.
Step 3 — You see the confirmed squad
Attendance Tracking across the squad. If a player cancels, that slot can be offered as cover. Others who already confirmed stay confirmed.
Platform features
Built for clubs with several teams and recurring sessions.
Multi-team management from one club account
Each squad can be a department with its own coach. Free: 1 department. Team: 3. Lead: unlimited departments, up to 100 members. Pricing.
Training and match-day confirmations
Weekly training on a recurring schedule. Match days as separate events with opponent, call time, and roles.
One-tap attendance — no player app
Players tap once in WhatsApp. Useful for youth and amateur clubs that will not install another app.
Cover when a player cancels
Ask available teammates on that same position. Do not reshuffle people who already confirmed other roles.
Coaches as coordinators
Each coach can be scoped to their squad. The club owner keeps billing. Coordinators are not the client.
Who uses it
Club admins, head coaches, and youth coaches who need a confirmed squad.
Club presidents and sports directors
Visibility across squads without chasing every coach for a headcount.
First-team and senior coaches
Know the confirmed squad before you arrive. Spend pre-session time on the session, not the group chat.
Youth and academy coaches
Parents already live in WhatsApp. Confirmations go to the registered contact for that player.
Club secretaries and administrators
Rosters and attendance across teams from one account. Event-style days: event staff management.
Team captains
Captains should not become the attendance clerk. Planify asks each player directly. Churches and clubs share the same confirm-with-one-tap model: church volunteer scheduling.
Common questions
What coaches ask before switching to Planify.
Yes. Sports Squad Rostering in Planify sends an official WhatsApp Business message. Players tap confirm or decline. No player app.
Yes. Each squad can be a department with its own coach. Free includes 1 department. Team includes 3. Lead includes unlimited departments, up to 100 members. https://planify.team/pricing/.
Yes. Training and matches are separate events. Attendance Tracking is per occurrence.
That slot is open. Available teammates on the same position can be asked to cover. Others who already confirmed stay confirmed.
Free: 10 members and 30 messages per month. Team is EUR 19.99 per month for up to 35 members. https://planify.team/pricing/.
Software to roster squads, collect one-tap attendance confirmation on WhatsApp, and see who is coming to training or match day. No player app.