Every church depends on volunteers. Worship teams, media operators, children’s ministry, hospitality, parking teams, and technical crews all need to...
Schedule your team. They confirm with one tap.
Planify is team scheduling software for organizations, churches, and volunteer teams. It sends official WhatsApp Business messages so staff, volunteers, or crew confirm or decline a shift with a single tap. No app to install. You see who is coming in a live dashboard.
How It Work
How WhatsApp shift confirmation works
Build your schedule, send one message, and wake up to a full confirmation list.
You build the schedule.
Create shifts, assign roles, and set your team — all from one clean dashboard.
Planify sends the message.
Each member gets a personalized notification with the details of their shift — and a simple button to respond.
You see who's coming.
Responses appear live in your dashboard. You also get a WhatsApp summary with confirmations and declines.
Why Planify
The old way is costing you time you don't have.
See what changes when your team confirms on WhatsApp instead of ignoring your emails.
Without Planify
You send a message and hope for the best.
- Emails opened by half the team
- Excel sheets nobody updates
- Manual calls to confirm every shift
- No-shows you didn't see coming
With Planify
You schedule once. Planify handles the rest.
- WhatsApp notifications sent automatically
- One tap to confirm or decline
- Live dashboard with real-time responses
- You get a summary — before the event starts
Build a team that shows up, stays aligned, communicates clearly, and serves with confidence every single time you plan together.
Feature
Everything you need to run the schedule
Smart Scheduling
Create shifts, assign roles, and set your entire team — all from one clean dashboard. No spreadsheets, no confusion.
Attendance Tracking
See who confirmed, declined, or didn’t respond — all in real time.
Multi-team Support
Manage multiple teams from a single account.
Testimonials
Real nonprofit teams. Live confirmations on WhatsApp.
Our pricing
Simple pricing. Serious results.
Free
/Your first step toward a team that actually shows up.
- 1 department
- Up to 10 members
- 30 messages/month
- Fixed 24h notifications
- Interactive confirm/decline buttons
- Automated reminders
- Smart Auto-replace
€19.99
/MonthlyStop guessing who's coming. Know before the day starts.
- Up to 3 departments
- Up to 35 members
- 200 messages/month
- Custom notification timing
- Interactive confirm/decline buttons
- Automated reminders
- Smart Auto-replace
€49.99
/MonthlyFor teams that need live confirmation before the event.
- Unlimited departments
- Up to 100 members
- 600 messages/month
- Custom notification timing
- Interactive confirm/decline buttons
- Automated reminders
- Smart Auto-replace
Built for larger organizations? We'll build it around you.
Resources
Insights for leaders who value their team's time.
Practical guides on team coordination, volunteer management, and smarter scheduling.
Leading a worship team involves much more than creating a weekly roster. Every service depends on musicians, vocalists, sound engineers,...
Choosing the right scheduling tool can save hours of administrative work, reduce missed shifts, and keep every team member informed....
FAQ
Everything you need to know about Planify.
Quick answers to the questions every team leader asks before getting started.
No — and that's exactly the point. Your team members receive everything directly on WhatsApp, the app they already use every day. There's no download, no account creation, and no password to remember. They simply receive a message with their schedule details and tap a button to confirm or decline. The entire experience happens inside WhatsApp, which means your response rate stays high — even with volunteers or staff who aren't tech-savvy.
Planify uses the official WhatsApp Business API to send messages on your behalf. Messages are delivered reliably and at scale — without risk of being blocked or flagged as spam. Your team will see Planify as the sender, so every notification feels consistent, professional, and trustworthy. No setup needed on their end.
When a member declines, you see it instantly in your admin dashboard and receive a notification on your own WhatsApp. On the Lead plan, Planify automatically sends a notification to the other available members in the same department — so the gap fills itself without any manual follow-up, no last-minute calls, no panic.
Planify was built with exactly these organizations in mind. Whether you're coordinating a Sunday service team, a weekly outreach program, or a large volunteer event, Planify adapts to your structure. You can create multiple departments — worship team, tech team, hospitality — each with its own coordinator and schedule. Because everything happens on WhatsApp, even volunteers who rarely check email stay informed and confirm on time.
Yes. Planify supports multiple departments, each with its own coordinator, members, and schedule — all managed from a single admin dashboard. On the Lead and Enterprise plans, there's no limit on the number of departments or coordinators. This makes Planify ideal for multi-campus churches, NGO networks with regional teams, or any organization that operates across more than one location.
Planify is purpose-built for faith communities, NGOs, and volunteer organizations that need reliable shift confirmation without technical complexity. By delivering interactive notifications directly through WhatsApp — the app your team already uses — Planify achieves response rates that email and group chats simply cannot match.
The most effective way to reduce no-shows is to confirm attendance through a channel your team actively uses. Planify sends automated WhatsApp messages with one-tap confirmation buttons — no app, no login, no friction. Organizations using Planify see confirmation in the dashboard instead of chasing replies by phone or email.